Dashboard Overview

The MyCup Dashboard is the command center for your tournament — a single screen that shows where the tournament stands, what needs doing next, and quick links into every part of the admin. This guide walks you through it.

Tournament Header#

At the top you'll see your tournament's summary:

• Crest, name, sport, season and country
• A plan badge and a stage badge ("Setting up", "Registration open", "Ready", "In progress", "Completed"), plus a Live badge with the number of matches being played
• Header actions — two buttons that adapt to the tournament's stage; the filled one is the next thing to do:
  • Setup → Preview site and Continue setup (opens your next setup step)
  • Registration → Public site and Review sign-ups (with the number waiting), or Add teams when nothing is waiting
  • Ready → Public site and Open schedule
  • In progress → Public site and Enter results (with the number awaiting a score), or Matches when everything is scored
  • Completed → All matches and Public site; the Next season band below the header carries the main button

Lifecycle Bar#

Just under the header, a lifecycle strip maps your tournament's journey through five states:

SetupRegistrationReadyIn progressCompleted

Completed stages show a green check; the current stage is highlighted. Each step carries one line saying where it stands: how many setup steps are done, when sign-ups close, the kick-off date, "Day 2 of 3 · 60% played", the finals date. If the tournament has moved past Setup with its checklist still open, the Setup step turns amber; click it to jump to the Finish setting up card. The lifecycle also shapes your public website — each state can show different content on the home page (for example, a countdown and a registration call-to-action before kickoff, or a champions recap once it's over).

Setup Progress#

Your setup status lives in two places:

• A compact setup pill in the top bar (e.g. "2/5 SETUP"). Click it to open a popover with your progress, the next step to tackle, and a View full checklist link.
• The lifecycle bar, which advances automatically as the tournament fills out.

The checklist is about shaping your tournament, so it covers just five steps:

1. Add tournament details — name, sport and time zone
2. Upload tournament logo
3. Build the structure — pick your format and lay out groups/rounds
4. Customize your public website (optional) — set a theme, hero image or banner
5. Configure divisions (optional, Premium) — run multiple categories such as age groups

Most steps tick automatically as their data appears; the optional non-Premium ones can also be marked done by hand. Progress is measured over the steps you can actually complete, so the Premium divisions step never blocks "setup complete."

Note: adding teams, opening public registration and generating matches are not in this checklist — they belong to the Registration stage and surface as command-center actions instead. Matches are only ever produced from the Structure page; there's no separate "create match" flow.

The Command Center#

Below the lifecycle bar the dashboard is two columns: what is happening on the left, what needs you on the right. With several divisions, a row of division pills sits above them (each with its team count); pick one and every block below shows that division only.

Left column#

• The stage card — the main job of the current stage:
  • Setup → a Tournament details card (logo, name, season and time zone), then Get set up, the setup checklist, followed by Then: bring teams in (add teams yourself, or open sign-ups on your site).
  • Registration → Registration: switch public sign-ups on or off, the address to share, your sign-ups by where they stand (New, Under review, Info requested, Approved, Converted — click one to open Candidates on that status), teams placed in the bracket, and teams per division.
  • Ready → Before kick-off, a countdown and five checks (structure complete, fixtures generated, every match has a kick-off time, the website shows fixtures and standings, sign-ups closed), each with the link that fixes it; then Opening day with the first fixtures.
  • In progress → Match day: matches live now, matches awaiting your result (with Add result), and next up, plus a Schedule grid link.
  • Completed → Final results: the champion of each division (the full podium with one division), with Edit & publish results, or Set winners until you have. A Next season band above the columns offers to start the next season with everything carried over.
• Key numbers — four figures that change with the stage:
  • Registration → teams in the bracket, teams, sign-ups waiting (or matches), and divisions or phases.
  • Ready → time to kick-off, matches with a kick-off time, teams, and divisions or phases.
  • In progress → completion, the current phase or matchday, matches today, and goals (or the next match for sports without goals).
  • Completed → matches played, goals, teams, and the website archive.
• Follow-ups due — the leads whose next follow-up is overdue, today or this week, overdue first; switch between Mine and Everyone. Hidden when nothing is due. See Sales pipeline.
• Operations — the same tiles in the same order at every stage: Team Panel (team sports only), Finances, Hospitality and Sales. A module you use shows its figures (managers joined, players added and forms answered; expected, collected and outstanding money; beds, rooming lists and meals; open, converted and lost leads) and anything waiting on you. One you have not set up says what it does and links to set it up. One your plan does not include says what it would do for you and which plan unlocks it. With Finances on your plan, the Sales tile also shows your Pipeline and Confirmed value. A tile only appears for team members who may open its pages.
• Activity — a feed of recent changes (results entered, registrations, structure updates), filterable by All / Results / Registrations / Setup. Extra tabs appear once a tournament has that kind of activity: Documents, Roster (player and staff changes made by clubs in the Team Panel) and Forms. Club activity is grouped one row per day and names the clubs, who did it and what — so "9 documents uploaded" tells you which clubs and which files, not just a number.

Right column#

• Needs you — everything waiting on you, most urgent first: results to enter, ties to decide, structure problems, payments to confirm, rooming lists to finish, the next setup step, and a tip about letting MyCup build the schedule. Each row has the link that deals with it. Once the tournament is over it is called Wrap-up.
• Standings — a mini table for the current phase or group, with arrows to page through groups and a link to Statistics.
• Top scorers — the leading scorers, per division when you view all divisions.
• Website — your theme, site language, which pages are live, and the address to copy or open.
• Admin team — who runs the tournament and in which role, and invitations not yet accepted, with a link to Admin Users. Only shown to people who may manage the team.
• Plan & season — your plan, which season of the series this is, and how much of the plan's team and division limits you use.
• Help — what is new, and how to contact us.

The command center is sport-aware: for individual sports (boxing, chess, tennis, etc.) the labels switch to "Participant", and blocks that don't apply (top scorers, the Team Panel tile, team-manager activity) are hidden.

Sidebar Navigation#

The left sidebar groups every feature:

Use the tournament switcher at the top of the sidebar to move between tournaments and seasons, or New tournament to start another one. Manage seasons in the switcher opens the Seasons page, which is no longer a sidebar item.

Switching to the Team Panel#

If you also manage a team yourself — say you run the tournament and coach one of the clubs in it — a panel switcher appears in the top bar, just left of your avatar. It names the panel you are in and opens a short menu:

• Tournament — this admin, where you run the whole tournament
• Team — the Team Panel, where you look after your own club

Pick one to move across; a check mark shows where you are now. On a phone the switcher shrinks to its icon.

You only see the switcher when you have somewhere to switch to. An organiser who manages no team never sees it.

Plan-Gated Items#

Features that aren't on your current plan still stay visible in the sidebar so you can see what upgrading unlocks. Opening one takes you to the Plans page (with a short note that the feature needs a higher tier) rather than blocking you outright:

• Divisions (Premium) — stays in its place; opening it on a lower plan bounces you to Plans with a "Divisions is a Premium feature" note.
• Sponsors (Premium) and Documents (Pro & Premium) — stay under Website with a badge naming the plan that unlocks them.
• Team Panel, Finances and Hospitality — each module shrinks to a single link with a plan badge in place of its pages, and that link opens Plans.

Statistics is on every plan, Free included, so it is never gated.

Plans Badge#

The Plans item always shows your current tier as a badge — Free in blue, Pro or Premium in gold. Open Plans for the comparison table, your usage, and purchase history.

Page Headers#

Every other page in the admin opens with the same header, so you always know where to look:

• Title and description — what the page is for, with a short link back where you came from on detail pages.
• Key figures — the page's headline numbers, for example matches finished, teams, or how full your plan is.
• One main button — the gold button is the page's main job (Invite user, Start next season, Upgrade to Premium…). A page has at most one.
• ⋯ More actions — everything else the page can do. On a phone, buttons that don't fit move into this menu.
• Page settings — switches that change how the page or your website behaves (for example whether the Documents page is published) sit in the header itself.
• ? — on most module pages (Structure, Candidates, Registration form, Team Panel, Finances, Hospitality, the schedule) a ? opens a short guide: what the page does, three steps and one thing to know, with Learn more linking to the matching page of this help centre.

Your Account Language#

The language of the admin and Team Panel is a personal setting — each user picks their own, so two people managing the same tournament can each work in their own language.

• Where: user menu (top right) → Profile → Language, then save.
• Smart default: if you've never chosen, MyCup uses your device language when supported, otherwise English.
• Emails too: invitations, reminders and digests arrive in your account language.
• Separate from the website: the public tournament website has its own language, set per tournament in the Website Editor under Settings (one language for every season).
• Forms and announcements in your language: when an organiser adds a copy in another language to a Custom Form or an announcement, team managers whose account is in that language read that copy.

Supported panel languages: English, Español, Português, Deutsch, Français, Italiano, Polski, Русский.

Mobile Access#

The dashboard is fully responsive — you can manage your tournament from a phone or tablet, not just a laptop.