Enabling Team Panel
Last updated: July 22, 2026
This guide explains how to enable the Team Panel feature and configure what team managers can do in their self-service portal.
Prerequisites#
Team Panel is a premium feature that may require a specific tournament plan. When you open the settings page, a banner at the top will confirm whether your current plan includes this feature.
Accessing Team Panel Settings#
- Open your tournament's admin panel
- In the sidebar, under the Team Panel group, click Settings
Page Overview#
The Team Panel Settings page is organized into four tabs:
- Access — the panel URL, the master enable toggle, and the "Team Login" website link
- Permissions — what managers can edit, plus which player/staff fields are required
- Notifications — the daily roster digest, document-upload and form-submission alerts, and one shared recipient list
- Message — a welcome message shown to managers when they log in
Changes are staged as you edit; click Save in the hero to apply them.
Panel Access URL#
On the Access tab, the top of the page shows the URL where team managers access their panel:
https://mycup.me/participant-panel/
You can copy this URL and share it with team managers. However, when you invite a manager, they automatically receive this link in their welcome email — so you typically don't need to share it manually.
Enabling Team Panel#
On the Access tab you'll find two toggles:
Enable Team Panel#
This is the master switch. Toggle Enable Team Panel to activate the feature for your tournament. When enabled, invited team managers can log in and access their dedicated panel.
When disabled, no team managers can access the panel — even if they've been previously invited.
Show "Team Login" Link on Tournament Website#
When enabled, a login link appears in your public tournament website's navigation. This makes it easy for team managers to find and access the panel directly from your tournament site.
When disabled, managers can still access the panel via the direct URL or through links in their invitation emails.
Team Manager Permissions#
The Permissions tab controls what team managers can edit in the panel. These settings apply to both participant candidates (before conversion) and converted teams.
Allow Team Info Editing#
When enabled, team managers can edit:
- Team name
- Team logo and description
- Contact information (name, email, phone)
When disabled, managers can view their team information but cannot make changes.
Allow Roster Management#
When enabled, team managers can:
- Add new players to their roster
- Edit existing player information
- Remove players from the roster
- Upload player photos (if images are included in your plan)
When disabled, managers can only view their roster but cannot make changes.
Allow Staff Management#
When enabled, team managers can:
- Add new staff members (coaches, physiotherapists, etc.)
- Edit existing staff information
- Remove staff members from the team
- Upload staff photos (if images are included in your plan)
When disabled, managers can only view their staff but cannot make changes.
Required Fields#
On the Permissions tab, the Required Fields controls let you configure which fields are mandatory when adding players and staff members. By default, only the name is required — all other fields are optional. You can make additional fields mandatory to ensure teams provide complete information.
Player Fields#
| Setting | Description |
|---|---|
| Require Date of Birth for Players | When enabled, teams must enter a date of birth for every player |
| Require Number for Players | When enabled, teams must enter a jersey number for every player |
| Require Position for Players | When enabled, teams must enter a position for every player |
Staff Fields#
| Setting | Description |
|---|---|
| Require Role for Staff | When enabled, teams must enter a role for every staff member |
| Require Date of Birth for Staff | When enabled, teams must enter a date of birth for every staff member |
These settings apply both when organizers add players/staff from the admin panel and when team managers add players/staff in the Team Panel.
Welcome Message#
The Message tab lets you display a custom message to team managers when they access their panel. Use this to:
- Welcome managers and provide context
- Share important deadlines (e.g., "Please complete player registrations by Friday")
- Provide instructions or links to additional resources
- Communicate tournament-specific requirements
Leave the field empty if you don't want to display a welcome message.
Notifications#
The Notifications tab keeps admins in the loop when teams take action:
- Daily roster digest — a once-a-day summary of every player and staff change, sent to all tournament admins.
- Document upload notifications — sent whenever a team uploads a document. See Documents → Upload Notifications.
- Form submission notifications — sent whenever a team submits or re-submits a custom form. See Team Forms → Submission Notifications.
The document-upload and form-submission alerts share one recipient list — the Notification Email Addresses field (up to 3 addresses) receives every enabled notification. Mail is sent in your tournament's configured language.
Best Practices#
Before the Tournament#
- Enable Team Panel early so teams can start preparing
- Allow info editing so teams can update their details
- Allow roster management so teams can add their players
- Allow staff management so teams can add their coaching staff
- Set a welcome message with key dates and instructions
- Enable the website login link so managers can easily find the panel
During the Tournament#
- Disable roster management once the tournament starts to lock rosters
- Disable staff management if coaching staff should be finalized
- Disable team info editing if team details should be finalized
- Update the welcome message with relevant information for the current stage
- Keep the panel enabled so managers can still view schedules and announcements
Communication#
- Use Announcements for important updates
- Use Team Forms to collect specific information
- Update the welcome message to reflect current deadlines and requirements
Troubleshooting#
Teams can't access the panel#
- Verify Enable Team Panel is toggled on
- Check that the manager has been invited via the Team Managers Access page
- Ensure the manager has set their password (new users must click "Set Your Password" in the welcome email)
Teams can't edit their information#
- Check if Allow Team Info Editing is enabled in Team Manager Permissions
- Verify the manager is properly linked to the team
Teams can't manage roster#
- Check if Allow Roster Management is enabled in Team Manager Permissions
- Verify the tournament uses "Teams & Players" mode (not individual participants)
Teams can't manage staff#
- Check if Allow Staff Management is enabled in Team Manager Permissions
- Verify the tournament uses "Teams & Players" mode (not individual participants)
Login link not showing on website#
- Check if Show "Team Login" Link on Tournament Website is enabled
- Verify the public website is published in the Website Editor
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