Announcements | MyCup Documentation

Announcements allow tournament organizers to communicate important information to teams and track whether teams have seen and acknowledged critical messages.

Announcements for Organizers

Creating Announcements

To create a new announcement:

Go to your tournament dashboard
Navigate to Team Panel > Announcements in the sidebar
Click Create Announcement
Fill in the announcement details:
- Title - Clear, descriptive title
- Short Description - Brief summary shown in lists
- Content - Full announcement with rich text formatting
- Published At - When to publish (leave empty for draft)
- Pinned - Keep at top of the list
- Requires Acknowledgment - Teams must confirm they've read it
- Acknowledgment Deadline - Optional deadline for acknowledgment

Announcement Status

Announcements can have different statuses:

Draft - Not yet published, not visible to teams
Scheduled - Will be published at a future date
Published - Visible to all teams

Tracking Team Acknowledgments

For announcements that require acknowledgment:

Open the announcement
Go to the Teams tab
View the status for each team:
- Whether email notification was sent
- Whether the team has acknowledged
- When they acknowledged
- Who acknowledged (if tracked)

Sending Email Notifications

You can notify teams about announcements via email:

Open a published announcement
Go to the Teams tab
Click Send to All Unsent to email teams who haven't been notified
Or click Send Email next to individual teams

Emails include:

Announcement title and description
"Action Required" alert if acknowledgment is needed
Deadline information if set
Link to view the full announcement

Best Practices for Organizers

Use Clear Titles

Make titles descriptive and action-oriented
Example: "Required: Submit Roster by Friday" vs "Roster Update"

Pin Important Announcements

Pin time-sensitive or critical information
Unpin old announcements when no longer relevant

Set Deadlines Wisely

Give teams reasonable time to acknowledge
Consider different time zones
Send reminders before deadlines

Track Acknowledgments

Monitor which teams haven't acknowledged required announcements
Follow up with teams who miss deadlines
Use the teams status table to identify stragglers

Announcements for Teams

Viewing Announcements

Teams access announcements from their Team Panel:

Log into the Team Panel
Click Announcements in the sidebar

A red badge on the navigation shows how many announcements require acknowledgment.

Announcements List

The list shows:

Star icon for pinned announcements
Title and short description
Status badge:
- Info (blue) - No acknowledgment needed
- Action Required (red) - Requires acknowledgment
- Acknowledged (green) - Already acknowledged
Published date

Announcements are sorted with pinned items first, then by date.

Reading an Announcement

Click on any announcement to view:

Full announcement content
Publication date
Acknowledgment deadline (if set)
Current acknowledgment status

Acknowledging an Announcement

If an announcement requires acknowledgment:

Open the announcement
Read the full content
Click the Acknowledge button
Confirm in the dialog

The status will change to "Acknowledged" and the organizer will be notified.

Overdue Acknowledgments

If an acknowledgment deadline passes:

The announcement shows an "Overdue" warning in red
Teams can still acknowledge after the deadline
The organizer can see that the acknowledgment was late

Best Practices for Teams

Check Regularly

Look for the red badge indicating unread announcements
Check the dashboard for pending announcement alerts

Acknowledge Promptly

Don't wait until the deadline
Acknowledge as soon as you've read and understood the message

Read Carefully

Full content may contain important details
Links or attachments may be included

Dashboard Notifications

Both the team dashboard and the main announcements page show alerts for:

Announcements requiring acknowledgment
Overdue acknowledgments

These reminders help teams stay on top of important communications.