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Admin Users and Roles

6 min read Updated October 28, 2026
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Most tournaments are run by more than one person. SystemAdmin Users is where you invite them and decide what each one can do. Everyone on your organiser team, their pending invitations and what each role allows are all on this one page.

The two roles#

Each person has exactly one role.

Role Who it's for What they can do
Administrator Organisers who run the tournament Everything: settings, divisions, teams, structure, schedule, website, finances, hospitality and this admin team
Results editor Volunteers and table officials at the venue Enter scores, goals, cards and the match sheet, and correct results entered earlier. Nothing else

A results editor can't change teams, the schedule or any settings, so you can hand a login to a hall volunteer without risking the rest of your tournament. On Premium you can also limit a results editor to only the matches you assign to them (see Limiting a results editor to their matches).

Inviting someone#

  1. Open SystemAdmin Users and click Invite user.
  2. Enter their email and choose the language for the invitation email.
  3. Pick a role: Administrator or Results editor.
  4. For a results editor on Premium, optionally tick Only the matches assigned to them.
  5. Click Send invitation.

They receive an email with a link to join. The link opens their invitation:

  • New to MyCup: they create their account on that page, with the invited email already filled in, or continue with Google using that same address, and join straight away.
  • Already have a MyCup account: they log in and join straight away.
  • Signed in as someone else: the page names the address the invitation was sent to and lets them log out and continue.
  • Already on your team: the link takes them to the tournament, and their role stays as it is.

Until they accept, the invitation is listed under Pending invitations with its role, language and who sent it. An invitation is valid for 7 days. Once it expires it leaves the list and its link stops working; invite the person again to send a new one.

  • Resend sends the same invitation again and gives it another 7 days. Use it when someone can't find the email.
  • Revoke cancels the invitation, and the link stops working.

You can't invite an address that already has a pending invitation or that already belongs to someone on the team.

Changing a role#

Click the role in a person's row and pick the new one. The change applies straight away; if that person has the tournament open, their next click follows the new role.

Two rules keep the tournament safe:

  • You can't change your own role. Ask another administrator to do it.
  • The last administrator stays an administrator. A tournament always needs at least one person who can manage it, so the only administrator can't be switched to Results editor or removed.

Removing someone#

Click Remove in their row and confirm. They lose access to this tournament straight away. You can invite them again later. The same two rules apply: you can't remove yourself or the last administrator.

What a results editor sees#

When a results editor signs in, the sidebar shows only Matches. On that page they can:

  • Enter results in the quick result popup: score, status, extra time, penalties and sets.
  • Score matches as they are played in Live mode: goals, cards and a clock shared by every device. See Live Scoring.
  • Open the Match Centre for the full match sheet: line-ups, goals, cards, substitutions and MVP.
  • Record how level teams in a finished group were separated (a penalty shootout with its score, drawing of lots or an organiser decision) under Ties to decide. See Deciding Level Teams in a Group.

The kick-off time, venue, referees and notes are shown but can't be edited, and the schedule, venue and matchday controls on the match list are read-only. Any other page they try to open, such as a bookmarked link, takes them back to Matches.

Tip for match days. Give each volunteer their own results editor login rather than sharing one. Several people can score the same match in Live mode without overwriting each other, and each goal records who entered it. If someone else saved a match after you opened it, the quick result popup and the Match Centre stop your save and ask first.

Limiting a results editor to their matches#

On Premium, a results editor's row has an Only assigned matches switch in the Settings column. Switched on, they see and score only the matches you assign to them; every other match is hidden. If they have nothing assigned yet, the row warns you that they will see no matches until you assign some.

The Settings column also shows how many matches each person is assigned, administrators included, with a link to them on the Matches list. The column only appears when someone on the page has a setting or assigned matches.

Assign matches from the Matches list or the Match Centre. See Assigning Matches to People.

Seasons share one team#

If your tournament has several seasons, the organiser team is shared by all of them. Inviting someone, changing a role, switching Only assigned matches or removing someone in one season does the same in every season. The page reminds you of this at the top.

FAQ#

Can I create my own roles with a custom mix of permissions? No. There are two roles, and they cover what tournaments need: running the event, and entering results at the venue.

Can a results editor see the public website or share results? Yes. The public website is open to everyone, and results they enter appear there straight away.

Can I limit a results editor to one hall or one division? Yes, on Premium. Assign them that hall's or division's matches (filter the Matches list, select all, Assign to…) and switch on Only assigned matches in their row. See Assigning Matches to People.