Documents

Most organisers end up sending the same PDF to every team manager, one message at a time, and again whenever it changes. Documents gives you one page to publish those files on, so you can paste a single link into your group chat instead.

Find it in the dashboard under Website > Documents.

Plan requirement. Documents is part of the advanced website features. If your plan doesn't include it, the page shows what it does and links to the plans page.

What you can publish#

Anything a team or a visitor might need to download:

• Rules and regulations — the competition rulebook, code of conduct, disciplinary procedure
• Schedules — a printable fixture list or match-day timetable
• Forms — entry forms, medical waivers, player eligibility sheets
• Venue information — directions, parking, facilities, accommodation

Two kinds of document#

Every entry is either an uploaded file or a link — you choose per document.

Upload a file when you want MyCup to host it. The file is stored privately and served through your tournament website, so nobody can reach it except through your page.

Link to an external file when the document already lives somewhere else — Google Drive, Dropbox, OneDrive, your club website. Nothing is uploaded, and the file stays wherever you keep it.

Linking is usually the faster path, because the file is often already in your Drive. The trade-off is that you're responsible for keeping the link working: if you move the file or change its sharing settings, visitors get an error page and MyCup can't tell you.

Adding a document#

1. Go to Website > Documents.
2. Press Add Document.
3. Give it a title — this is what visitors see, so "Tournament rules 2026" beats "rules_v4_final".
4. Add a short description if it helps. One line, shown under the title.
5. Choose Upload a file or Link to an external file.
6. Set the order if you want to control where it sits in the list.
7. Leave Visible on the website on, unless you're preparing something you don't want public yet.
8. Press Save.

Allowed file types and size#

Uploads accept PDF, TXT, Word (.doc/.docx), CSV, Excel (.xls/.xlsx) and images (JPG, PNG, GIF, WebP), up to 10 MB per file.

PDF is the safest choice for anything you want to look the same on every device. Word and Excel files open differently depending on what the reader has installed.

Other file types are rejected. This isn't arbitrary: your tournament website runs on the same address as your dashboard, so a file that a browser would execute rather than display could be used against people signed in to your tournament. If you need to share something outside the allowed list, host it elsewhere and add it as a link.

How many you can publish#

Your plan sets the limit. The Documents page shows how many you have left next to the count, and the Add Document button switches off when you reach it. Delete something you no longer need, or move up a plan.

Where documents appear#

The strip at the top of the Documents page — On your website — shows exactly where your documents are visible right now, and lets you change it:

• Documents page — the standalone page at /documents. Switch it off and the page disappears, and every link you've already shared stops working. That's deliberate: switching it off is how you unpublish something.
• Link in the menu — whether the page appears in your website's top navigation. Off means the page still works, but visitors only reach it if you send them the link.
• Block on the home page — whether a documents block shows on your home page. This one is part of your page layout, so you change it in the Website Editor; the strip shows the current state and links you there.

When the page is live, View page opens it exactly as visitors see it.

Hiding a single document#

Every document has a Visible on the website switch. Turn it off and the document disappears from your website while staying in your list — useful for a rulebook you're still drafting, or last season's schedule you want to keep but not show. Hidden documents are marked Hidden in the list.

Switching a document off also stops its download link working, so a file you shared by mistake really does become unreachable.

Reordering#

Use the arrows on each row to move documents up and down. The order you set here is the order visitors see, on both the page and the home-page block. Put the thing most people are looking for first — usually the rules or the current schedule.

Deleting#

Deleting a document is permanent, and for an uploaded file it deletes the file too. There's no undo, so if you're unsure, switch Visible on the website off instead — the document leaves your website but stays in your list.

You can delete several at once by ticking them and using Delete.

Editing from the Website Editor#

Documents can also be managed from inside the Website Editor, under the Documents tab, which is handy while you're arranging your home page. It's the same list and the same form — changes in one place show up in the other immediately.

Tips#

• Name documents the way a parent would search for them. "Match schedule" is better than "Fixtures v2".
• Prefer one current file over a pile of versions. Replace the file on an existing document rather than adding "rules (updated)" beside the old one.
• Check your links after a Drive tidy-up. Moving or re-sharing a file in Drive can quietly break a link here.
• Keep scans small. A phone photo of every page makes a large file that's slow on mobile data. Most scanner apps can export a much smaller PDF.

Related#

• Website Editor — build and publish your website
• Home Page Blocks — every block you can place on the home page
• Public Website — what each public page shows